Accounts Payable Clerk

Wesgroup is seeking a motivated A/P Clerk to join its Accounts Payable team. The A/P Clerk will be an integral part of the team, interacting with vendors, processing purchase orders and invoices, ensuring all vendors are paid in a timely fashion, and assisting with the Accounts Payable cycle. This role will report to the A/P Supervisor. The role of A/P Clerk will consist of, but not be limited to, the following:

Job Responsibilities:

  • Sort, batch and date entry into accounting system
  • Enter commitments and purchase orders into Newstar accounting system
  • Maintenance of WCB for all trades including Statutory Declarations, delinquency check and updated liability insurance as required
  • Liaise with project managers to resolve invoice/purchase order issues
  • Prepare monthly and manual cheques for all companies
  • Reconcile vendor statements
  • Administer the Builder’s Lien Holdback process
  • Prepare retention cheques
  • Maintain new and existing suppliers information
  • Record and process of daily bank deposit
  • Miscellaneous projects and duties as assigned by the various Managers

Qualifications and Knowledge:

  • Attention to detail and high level of accuracy in processing
  • Proven interpersonal and organizational skills
  • Strong time management and organizational skills
  • Positive attitude and able to multi-task and meet deadlines within a fast-paced environment
  • Able to work well in a team environment
  • Working knowledge of MS Word and Excel
  • Strong oral and written communication skills
  • Experience with Newstar accounting software would be an asset
  • Background in Real Estate Development would be an asset
  • Experience in Accounts Payable role would be an asset

We will provide a competitive salary and benefits package for the right candidate as well as a professional and rewarding working environment.

We thank all applicants for their interest however only those selected for follow-up will be contacted.

Project Coordinator

The construction team of Wesgroup is looking for a self-motivated, detail-orientated individual with a strong initiative to take on a wide variety of tasks. The candidate should possess the ability to effectively communicate with a wide variety of individuals and has proven capabilities in multi-tasking, problem solving and prioritizing workloads.

Job Responsibilities:

  • Assist construction team with the overall management of all construction projects.
  • Assist / lead new construction technologies, implementation.
  • Maintain up to date accurate document control processes for the projects including drawings, plans, submittals, document logs, reports and specifications both electronically and hard copies.
  • Participates, prepares and distributes accurate and detailed meeting minutes in a timely fashion.
  • Assist the Project Managers with managing the shop drawings for all projects within the construction team.
  • Collecting, documenting and filing field data (measurements, pictures, etc.) as required.
  • Prepare in coordination with the preconstruction manager, the tender documents for sub-contract and supplier pricing.
  • Provide subcontract and supplier analysis recommendations.
  • Prepare bid documents and clear and concise scopes of work.
  • Source vendors and subcontractors.
  • Maintain / update project bid list.
  • Perform accurate / detailed take-offs from project drawings using on screen software.
  • General and administrative duties as required by the construction team.
  • Assist with close out documents, LEED, etc.
  • Attend site meetings when necessary.
  • Follow systems and procedures outlined in company directives.
  • Organize workflow to meet deadlines and prioritize as such.

Qualifications and Knowledge:

  • A diploma or degree from BCIT (or equivalent) is required, as well as, related field experience.
  • A minimum of 2 years’ experience working in the Vancouver construction market, ideally experience with wood frame / concrete high rise. Working with a developer or general contractor preferred. Previous experience with multi-family, industrial or tilt up projects is required.
  • Experience using digital Take Off software is required.
  • Excellent and above average communication skills in English both written and oral.
  • Exceptional phone skills.
  • Ability to read and interpret contract specifications, drawings and other construction documents.
  • Strong organizational and time management skills in order to prioritize work load and stay on top of things as the project demands increase.
  • Self-motivated with strong willingness and ability to learn and be challenged.
  • Strong interpersonal skills including conflict resolution abilities.
  • Above average mathematical skills are necessary for this position along with report compilation.
  • Works effectively in a team environment.
  • Must be computer literate and current on new technologies.
  • Hard working and a problem solver.
  • Experience using MS Office suite, Adobe.
  • Positive and upbeat attitude.

We will provide a competitive salary and benefits package for the right candidate as well as a professional and rewarding working environment.

We thank all applicants for their interest however only those selected for follow-up will be contacted.

Customer Care Coordinator (6 month contract)

The construction team of Wesgroup is looking for a self-motivated, detail-orientated individual with a strong initiative to take on a wide variety of tasks on a 6 month contract.  The candidate should possess the ability to effectively communicate with a wide variety of individuals and has proven capabilities in multi-tasking, problem solving and prioritizing workloads. The candidate will represent Wesgroup while overseeing all customer facing activities related to building completion and handover while ensuring the best possible customer experience.

Job Responsibilities:

  • Understand and communicate details on building layouts, general building details, policies regarding New Home Warranty, and Strata related information.
  • Understand purchaser contract obligations, send correspondence, set appointments, update schedules for appointments, manage homeowner move-in, and liaise with sales as needed.
  • Update and maintain purchaser deficiency lists, schedules, occupancy dates, and liaise with Construction and Customer Care Representatives as needed.
  • Prepare and coordinate all customer related activities in preparation for building completion, preparing documents, sending notices, and ordering materials.
  • Ensure overall good customer experience during orientation appointment, move in, and post completion.
  • General and administrative duties as required by the Customer Care team.

 

Qualifications and Knowledge:

  • Previous experience with residential construction, real estate, or sales required.
  • Post-Secondary and diploma/certificate in business or construction field an asset.
  • Experience using MS Office suite, Adobe, and other Construction or sales related software. Must be computer literate and proficient in MS Outlook.
  • Professional e-mail and phone skills.
  • Ability to read and interpret contract specifications, drawings, and other construction related documents.
  • Superior organizational, critical thinking, and time management skill in order to prioritize work load.
  • Proven effective communication skills (verbal and written); able to communicate with a variety of people and groups.
  • Self-motivated and adaptable with a strong willingness to learn and be challenged.
  • Positive and upbeat attitude with strong interpersonal skills including conflict resolution abilities.

 

We will provide a competitive salary and benefits package for the right candidate as well as a professional and rewarding working environment.

We thank all applicants for their interest however only those selected for follow-up will be contacted.

Accounts Payable Specialist (18 month contract)

Wesgroup Properties started as a family business in British Columbia more than 50 years ago and today is one of Western Canada’s largest private real estate organizations with a diversified portfolio spanning residential and commercial real estate in most asset classes. Wesgroup owns and manages over 3.0 million square feet of commercial property and has built more than 6000 homes in 100 communities.

Wesgroup is seeking a motivated A/P Specialist to join its Accounts Payable team on an 18 month contract. The A/P Specialist will be an integral part of the team, interacting with vendors, reviewing purchase orders and processing invoices, ensuring all vendors are paid in a timely fashion, and assisting with the Accounts Payable cycle. This role will report to the A/P Supervisor. The role of A/P Specialist will consist of, but not be limited to, the following:

Job Responsibilities:

  • Sort, code and data entry of all invoices received by mail and email
  • Work with property managers and accountants to ensure invoice coding accuracy
  • Maintain accounts payable email account
  • Preparation of bi-monthly cheque runs and manual cheques for all entities
  • Process adjustments in Yardi for vendors on Pre-Authorized Debit (PAD) or Virtual Card
  • Maintenance of new and existing vendor information
  • Perform Worksafe (WCB) & GST verification for all new vendors including follow-up on delinquency status as required.
  • Reconciliation of vendor statements
  • Communicate with vendors regarding invoice/statement discrepancies as well as encourage them to switch to Direct Deposit for payment of invoices
  • Document all cheques received for AR/AP.
  • Processing daily cash receipts received via cheque and EFT
  • Filing of all accounts payable and accounts receivable documents
  • Other tasks as assigned

Qualifications and Knowledge:

  • Attention to detail and high level of accuracy
  • Strong interpersonal and organizational skills
  • Ability to meet deadlines and work under pressure
  • Clear and effective communication skills
  • Experience with Accounting software
  • Working knowledge of MS Word and Excel
  • 1-2 years’ experience in an Accounts Payable or Accounting role.
  • Able to work well in a team environment
  • Understanding of the Accounts Payable cycle
  • Experience in Yardi accounting system would be an asset
  • Background in Real Estate Development would be an asset

We will provide a competitive salary and benefits package for the right candidate as well as a professional and rewarding working environment.

We thank all applicants for their interest however only those selected for follow-up will be contacted.

Junior Corporate Accountant

Wesgroup is seeking a motivated Junior Corporate Accountant to join its Corporate Accounting team. The Junior Accountant will report to the Corporate Accounting Manager and will assist with preparation of monthly and quarterly financial statements and supporting accounting processes.

Job Responsibilities:

  • Prepare monthly recurring entries including amortization, parking, reclassification and adjusting entries.
  • Create invoices for chargebacks to related parties such as utilities, insurance, and telephone.
  • Review visa expense reports from various departments and enter the expenses into accounting systems.
  • Reconcile monthly inter-company AP/AR balances.
  • Perform monthly bank reconciliations for several bank accounts.
  • Perform monthly GST reconciliations.
  • Assist with treasury functions.
  • Assist in the implementation of Concur, an expense management application.
  • Assist in the preparation of year-end financial statements and financial reporting requirements for multiple entities.
  • Assist in year end audits.
  • Perform ad-hoc reports or tasks as required by managers.

Qualifications and Knowledge:

  • Bachelors Degree in or post secondary education in Business or Accounting
  • Have a solid knowledge of general accounting principles and 1-2 years general accounting/finance experience.
  • Have a strong work ethic, attention to detail and excellent communication skills
  • Must enjoy working in a team environment.
  • Experience using Microsoft Office especially Excel.
  • Experience with Yardi Voyager an asset but not required.

We will provide a competitive salary and benefits package for the right candidate as well as a professional and rewarding working environment.  If you are interested in this exciting opportunity please submit your resume and cover letter.

We thank all applicants for their interest however only those selected for follow-up will be contacted.

Junior Project Administrator

Wesgroup’s busy Construction division is looking for a self-motivated, detail-orientated individual with a strong initiative to take on a wide variety of tasks in the role of Junior Project Administrator. The candidate should possess the ability to effectively communicate with a wide variety of individuals and has proven capabilities in multi-tasking, problem solving and prioritizing workloads. This role reports to the Site Superintendent and is a site-based position.

 

Job Responsibilities:

  • Assist construction team with the overall management of all construction projects.
  • Managing Site Instructions (SI’s), Requests for Information (RFI’s) for site team
  • Writes Purchase Orders (PO’s) for site team
  • Maintain up to date accurate document control processes for the projects including drawings, plans, submittals, document logs, reports and specifications both electronically and hard copies.
  • General and administrative duties as required by the construction team.
  • Attend site meetings when necessary.
  • Follow systems and procedures outlined in company directives.

Qualifications and Knowledge:

  • Working towards a diploma or degree in Construction Management from BCIT (or similar) is preferred, as well as, related field experience.
  • A minimum of 1 years’ experience working in the Lower Mainland construction market, ideally experience with concrete high rise. Working with a developer or general contractor preferred.
  • Excellent communication skills in English both written and oral.
  • Strong organizational and time management skills in order to prioritize work load as the project demands increase.
  • Self-motivated with strong willingness and ability to learn and be challenged.
  • Strong interpersonal skills including conflict resolution abilities.
  • Works effectively in a team environment.
  • Must be computer literate and current on new technologies.
  • Hard working and a problem solver.
  • Experience using MS Office suite, Adobe.
  • Positive and upbeat attitude.

 

We will provide a competitive salary and benefits package for the right candidate as well as a professional and rewarding working environment.

We thank all applicants for their interest however only those selected for follow-up will be contacted.