Executive Assistant

Wesgroup is seeking a highly experienced Executive Assistant to support two Senior Executives. A successful candidate would need excellent communications and interpersonal skills, be service-minded and a relationship builder. As the role will be based in administration, you must have strong multi-tasking skills and be able to communicate will all levels of management, both written and verbally, and be able to conduct yourself with a high degree of confidentiality. We are seeking a candidate with a positive attitude and adaptive personality.

This role will consist of, but not be limited to, the following:

Job Responsibilities:

  • Management of the President and Executive Vice President’s calendar and communications as required
  • Preparation of correspondence, meeting agendas, reports and presentations
  • Provide professional and confidential executive support
  • Provide administrative support to other management staff as required
  • Respond to requests for donations and sponsorship including: cheque requests, keeping track of ongoing commitments, coordinating attendees for events
  • Seminar and course registrations company wide
  • Credit card reconciliations for 6 individuals
  • Assist with development of marketing and promotional programs
  • Coordinate meetings, conferences, travel arrangements, and other events
  • Invoicing, payables and some bookkeeping with oversight from the Accounting team
  • Organize and maintain paper-based and electronic filing systems
  • Miscellaneous booking of personal appointments for 2 individuals and maintenance of various personal items such as banking, travel, home and car insurance
  • Coordinate special projects as required
  • Be available outside of normal working hours to assist with urgent matters where required

Qualifications:

  • A minimum of 5 years’ experience supporting senior executives
  • A university or college degree
  • Post-secondary courses in business administration
  • A natural problem-solver with a common-sense approach and good judgement
  • A high level of professionalism and the ability to represent the company as an ambassador
  • The ability to work under pressure and prioritize workloads
  • Advanced computer skills with proficiency in Word, Excel, PowerPoint and Outlook
  • Exceptional interpersonal skills, an articulate communicator, a positive team-player
  • Exceptional writing and editing skills
  • Exceptional attention to detail
  • Exceptional organizational and records retention skills
  • Flexible, adaptable, trustworthy and dependable

 

We will provide a competitive salary and benefits package for the right candidate as well as a professional and rewarding working environment.

We thank all applicants for their interest however only those selected for follow-up will be contacted.

Junior Project Administrator

Wesgroup’s busy Construction division is looking for a self-motivated, detail-orientated individual with a strong initiative to take on a wide variety of tasks in the role of Junior Project Administrator. The candidate should possess the ability to effectively communicate with a wide variety of individuals and has proven capabilities in multi-tasking, problem solving and prioritizing workloads. This role reports to the Site Superintendent and is a site-based position.

 

Job Responsibilities:

  • Assist construction team with the overall management of all construction projects.
  • Managing Site Instructions (SI’s), Requests for Information (RFI’s) for site team
  • Writes Purchase Orders (PO’s) for site team
  • Maintain up to date accurate document control processes for the projects including drawings, plans, submittals, document logs, reports and specifications both electronically and hard copies.
  • General and administrative duties as required by the construction team.
  • Attend site meetings when necessary.
  • Follow systems and procedures outlined in company directives.

 

Qualifications and Knowledge:

  • Working towards a diploma or degree in Construction Management from BCIT (or similar) is preferred, as well as, related field experience.
  • A minimum of 1 years’ experience working in the Lower Mainland construction market, ideally experience with concrete high rise. Working with a developer or general contractor preferred.
  • Excellent communication skills in English both written and oral.
  • Strong organizational and time management skills in order to prioritize work load as the project demands increase.
  • Self-motivated with strong willingness and ability to learn and be challenged.
  • Strong interpersonal skills including conflict resolution abilities.
  • Works effectively in a team environment.
  • Must be computer literate and current on new technologies.
  • Hard working and a problem solver.
  • Experience using MS Office suite, Adobe.
  • Positive and upbeat attitude.

 

We will provide a competitive salary and benefits package for the right candidate as well as a professional and rewarding working environment.

We thank all applicants for their interest however only those selected for follow-up will be contacted.

Construction & Customer Care Administrator

The Construction Customer Care team is looking for a self-motivated, highly organized individual who understands the importance of providing great customer service. The candidate should possess the ability to effectively communicate with a wide variety of individuals and is a capable multi-tasker, problem solver and can prioritize workloads. The Construction & Customer Care Administrator provides administrative support to the Construction and Customer Care teams based both onsite and in the head office.

This role will consist of, but not be limited to, the following:

 

Job Responsibilities:

  • Process new home warranty and BC Housing insurance applications and renewals.
  • Maintain and liaise with construction to obtain drawings and maintenance documentation.
  • Maintain tracking of customer care metrics
  • Assist with special projects in construction and customer care
  • Manage general department budget and expenses.
  • Ensure good overall customer experience throughout interactions with Wesgroup, and report on areas where customer experience can be improved upon.
  • Coordinate pre-completion activities and deliveries such as manuals, gift baskets, key tags, etc.
  • Maintains a thorough understanding of the issues facing the construction and real estate industry as it relates to customer care and the construction industry.
  • General and administrative duties as required by the Construction and Customer Care teams.

 

Qualifications and Knowledge:

  • Previous experience with residential construction or real estate fields is an asset.
  • Post-Secondary and diploma/certificate in business administration or construction is an asset.
  • Experience using MS Office suite, and other construction or sales related software. Must be computer literate and proficient in MS Outlook.
  • Professional e-mail and phone skills.
  • Ability to read and interpret contract specifications, drawings, and other construction related documents.
  • Superior organizational, critical thinking, and time management skill in order to prioritize work load.
  • Proven effective communication skills (verbal and written); able to communicate with a variety of people and groups.
  • Self-motivated and adaptable with a strong willingness to learn and be challenged.
  • Positive and upbeat attitude with strong interpersonal skills including conflict resolution abilities.

 

We will provide a competitive salary and benefits package for the right candidate as well as a professional and rewarding working environment.

We thank all applicants for their interest however only those selected for follow-up will be contacted.

Director, Development

Wesgroup is seeking an experienced person to add to its development team in Vancouver. This individual can expect to lead a wide variety of projects over time, from large master-plan projects such as River District to smaller commercial/industrial projects. Wesgroup’s approach is to have one person clearly responsible for the successful execution of a project, understanding it strategically and as a business. Its entrepreneurial spirit drives it to find creative ways to solve problems and create value.

This role will report to the VP, Development. The Director of Development role will consist of, but not be limited to, the following:

 

Job Responsibilities:

  • Responsible for leading the execution of multiple projects, including leading internal and external teams in delivering successful projects, taking responsibility for the design, approval and delivery, including financial viability of development projects
  • Representing Wesgroup in interactions with municipal staff and politicians in support of our applications and issuance of rezoning, development and building permits
  • Actively participate in industry and policy consultations, effectively communicating and reacting to impacts to Wesgroup projects and assets in real time
  • Lead public engagement activities, including being the public interface for Wesgroup with the community
  • Assisting with acquisitions due diligence and analysis, determining and making recommendations on the feasibility of multiple development scenarios
  • Project reporting, including the creation and management of business plans and development pro formas
  • Brings entrepreneurial spirit to development management, taking clear responsibility for the successful execution of a project, understanding it strategically and as a business

 

Qualifications and Knowledge:

  • Minimum of 5 years of relevant experience, including multi-family residential and commercial projects with exposure to the entire development process, including working drawings, construction completion and delivery
  • A fit with Wesgroup’s culture and organizational approach is paramount
  • Education and background in Real Estate, Commerce, Urban Land Economics, Architecture, Planning, Legal or Engineering
  • Established network of contacts within the municipal, consultant and development communities
  • Excellent organizational, time management and prioritization skills including the ability to multi-task with competing priorities
  • Excellent understanding of business professionalism and the ability to work effectively under pressure within a fast-pasted team environment
  • Effective communication and interpersonal skills (both written and verbal) are required, along with demonstrable success in leading project teams to a common goal
  • Excellent problem-solving skills and ability to balance multiple perspectives
  • Positive attitude and a desire to help others
  • Strong computer skills and proficiency in MS Office applications including, Excel, Outlook and Word

 

We will provide a competitive salary and benefits package for the right candidate as well as a professional and rewarding working environment.

We thank all applicants for their interest however only those selected for follow-up will be contacted.

Human Resources Generalist

Wesgroup is seeking an experienced HR Generalist that understands the importance of balancing HR and business. This candidate should have a thorough knowledge of processes but not be afraid to try new solutions to deal with difficult challenges. You are pro-active and resourceful and comfortable thinking outside the box and be self-motivated to learn and grow your HR knowledge base in all practice areas, as well as demonstrate the required confidence to deliver training and presentations and be able to independently problem-solve through critical analysis. This job could be 4 or 5 days per week.

 

Job Responsibilities:

  • Advise and implement key HR objectives and priorities
  • Advising managers and employees on all HR programs, employment legislation and practices
  • Assist in HR policy development
  • Maintain and participate in the attraction, retention and development of high-quality employees, including: advertising, conducting interviews, reference checks
  • Look for ways to improve the employee experience
  • Contribute to delivering an exceptional on-boarding experience for all new employees
  • Support and conduct market research to identify trends impacting HR.
  • Supports annual performance and compensation review process
  • Facilitate new hire orientation and on-boarding activities and conduct exit interviews and related off boarding activities
  • Provide support with strategic HR initiatives, including research and recommendation, ownership and participation
  • Respond to employee request, inquires and concerns in a timely solution-orientated manner
  • Provide counsel and guidance on performance management and corrective actions
  • Coach and support people managers in the application of HR policies and practices
  • Continually build and maintain knowledge and understanding of employment standards

 

Qualifications and Knowledge:

  • 3-5 years in an HR Coordinator or HR Generalist role
  • Completion of post-secondary studies, preferably in HR
  • Experience working with HRIS, ATS or other databases
  • Strong analytical and problem-solving skills
  • Excellent organizational skills and the ability to prioritize or multi task
  • Proven record of taking responsibility, using good judgement, including exercising of discretion and confidentiality
  • Adaptable and flexible with a demonstrated ability to take initiative
  • Experience providing guidance, direction, coaching and advice on matters related to all areas of HR
  • Ability to build strong relationships, including communicating with all levels of the organization
  • Ability to facilitate, influence and negotiate in order to reach consensus, resolve conflict and achieve desired outcomes.
  • Team orientated

 

We will provide a competitive salary and benefits package for the right candidate as well as a professional and rewarding working environment.

We thank all applicants for their interest however only those selected for follow-up will be contacted.

Junior Estimator, Construction

The construction team of Wesgroup is looking for a self-motivated, detail-orientated individual with a strong initiative to take on a wide variety of tasks.  The candidate should possess the ability to effectively communicate with a wide variety of individuals and has proven capabilities in multi-tasking, problem solving and prioritizing workloads.

 

Job Responsibilities:

  • Prepare in coordination with the preconstruction manager, the tender documents for sub-contract and supplier pricing.
  • Provide subcontract and supplier analysis recommendations.
  • Prepare bid documents and clear and concise scopes of work.
  • Source vendors and subcontractors.
  • Maintain / update project bid list.
  • Perform accurate / detailed take-offs from project drawings using on screen software.
  • Assist construction team with the overall management of all construction projects.
  • Assist / lead new construction technologies, implementation.
  • Maintain up to date accurate document control processes for the projects including drawings, plans, submittals, document logs, reports and specifications both electronically and hard copies.
  • Participates, prepares and distributes accurate and detailed meeting minutes in a timely fashion.
  • Assist the Project Managers with managing the shop drawings for all projects within the construction team.
  • Collecting, documenting and filing project support as required.
  • General and administrative duties as required by the construction team.
  • Assist with close out documents, LEED, etc.
  • Attend site meetings when necessary.
  • Follow systems and procedures outlined in company directives.
  • Organize workflow to meet deadlines and prioritize as such.

 

Qualifications and Knowledge:

  • A diploma or degree from BCIT (or equivalent) is required, as well as, related field experience.
  • A minimum of 1.5 years’ experience working in the Vancouver construction market, ideally experience with wood frame / concrete high rise. Working with a developer or general contractor preferred.
  • Previous experience with multi-family, industrial or tilt up projects is required.
  • Experience using digital Take Off software is required.
  • Excellent and above average communication skills in English both written and oral.
  • Exceptional phone skills.
  • Ability to read and interpret contract specifications, drawings and other construction documents.
  • Strong organizational and time management skills in order to prioritize work load and stay on top of things as the project demands increase.
  • Self-motivated with strong willingness and ability to learn and be challenged.
  • Strong interpersonal skills including conflict resolution abilities.
  • Above average mathematical skills are necessary for this position along with report compilation.
  • Works effectively in a team environment.
  • Must be computer literate and current on new technologies.
  • Hard working and a problem solver.
  • Experience using MS Office suite, Adobe.
  • Positive and upbeat attitude.

 

We will provide a competitive salary and benefits package for the right candidate as well as a professional and rewarding working environment.

We thank all applicants for their interest however only those selected for follow-up will be contacted.