Wesgroup is seeking a highly experienced Executive Assistant to support two Senior Executives. A successful candidate would need excellent communications and interpersonal skills, be service-minded and a relationship builder. As the role will be based in administration, you must have strong multi-tasking skills and be able to communicate will all levels of management, both written and verbally, and be able to conduct yourself with a high degree of confidentiality. We are seeking a candidate with a positive attitude and adaptive personality.

This role will consist of, but not be limited to, the following:

Job Responsibilities:

  • Management of the President and Executive Vice President’s calendar and communications as required
  • Preparation of correspondence, meeting agendas, reports and presentations
  • Provide professional and confidential executive support
  • Provide administrative support to other management staff as required
  • Respond to requests for donations and sponsorship including: cheque requests, keeping track of ongoing commitments, coordinating attendees for events
  • Seminar and course registrations company wide
  • Credit card reconciliations for 6 individuals
  • Assist with development of marketing and promotional programs
  • Coordinate meetings, conferences, travel arrangements, and other events
  • Invoicing, payables and some bookkeeping with oversight from the Accounting team
  • Organize and maintain paper-based and electronic filing systems
  • Miscellaneous booking of personal appointments for 2 individuals and maintenance of various personal items such as banking, travel, home and car insurance
  • Coordinate special projects as required
  • Be available outside of normal working hours to assist with urgent matters where required

Qualifications:

  • A minimum of 5 years’ experience supporting senior executives
  • A university or college degree
  • Post-secondary courses in business administration
  • A natural problem-solver with a common-sense approach and good judgement
  • A high level of professionalism and the ability to represent the company as an ambassador
  • The ability to work under pressure and prioritize workloads
  • Advanced computer skills with proficiency in Word, Excel, PowerPoint and Outlook
  • Exceptional interpersonal skills, an articulate communicator, a positive team-player
  • Exceptional writing and editing skills
  • Exceptional attention to detail
  • Exceptional organizational and records retention skills
  • Flexible, adaptable, trustworthy and dependable

 

We will provide a competitive salary and benefits package for the right candidate as well as a professional and rewarding working environment.

We thank all applicants for their interest however only those selected for follow-up will be contacted.

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