Wesgroup is seeking a talented Property Administrator to join its Property Management team. The Property Administrator will be an integral part of the team, interacting with property managers, accounting, technicians and tenants. This role helps with administration for residential properties. The Property Administrator will manage a variety of property management tasks, as well as manage the Online Service Centre and Hotline. This role will report to the Director of Property Management, Residential. The role of Property Administrator will consist of, but not be limited to, the following:


Job Responsibilities:

  • A/R Reporting
  • Preparing and sending correspondence to tenants and contractors ex. Tenancy agreements, eviction notices and others
  • Creating and circulating all meeting material
  • Analyze tenant and supplier ledgers
  • Coordinate bailiff action or collections, if required
  • Coding of all Income Producing Property invoices. Tracking of all chargeback invoices and property tax invoices
  • Create yearly CAM reconciliation letters and rental statements
  • Track all changes to EFT payments
  • Update the tenant directory, on-call binder, property tax/assessment binder, accounts with contractors, Telus/Hydro/Fortis list, notice distribution list and mail merge excel spreadsheets
  • Prepare security deposit refund forms and cheque requisitions
  • Complete tenant change forms
  • Preparing Tenancy Agreements and Condition Inspection Reports for signing
  • Issue purchase order numbers to maintenance in development projects
  • Set up of utilities (Telus/Hydro/Fortis) for new buildings and projects
  • Administration and management of the Online Service Centre and Service Centre Hotline
  • Keyscan programming
  • Scanning tenancy agreements, rent increase notices, condition inspection reports and other correspondence into the appropriate shared drives
  • Assist Property Managers with strata condo management (including payment of move-in fees, elevator bookings, security deposits, completion and submission of Form K’s, ordering access fob’s)
  • Occasionally acting as a backup to the PM with attending viewings and meeting tenants
  • Schedule vendors for repairs and maintenance
  • Any reasonable duties expected of a property administrator
  • Assist Property Managers, Operations team and Director when needed


Qualifications and Knowledge:

  • 2+ years of experience in a property management admin or support position
  • Excellent organizational, time management and prioritization skills including the ability to multi-task with competing priorities
  • Excellent understanding of business professionalism and the ability to work effectively under pressure within a fast-paced team environment
  • Exceptional interpersonal and communication skills (both verbal and written) are required
  • Positive attitude and a desire to help others
  • Strong computer skills and proficiency in MS Office applications including Outlook, Word and Excel
  • Knowledge of Yardi would be beneficial


We will provide a competitive salary and benefits package for the right candidate as well as a professional and rewarding working environment.  If you are interested in this exciting opportunity,


We thank all applicants for their interest however only those selected for follow-up will be contacted.